Making Your Time Count!

Time Waster # 1 - Meetings

People in meetings all day are not getting things done.

Meetings have their place. They are an important way to deal with group issues, create plans, and get feedback. What is a problem is when meetings are called on the spur of the moment with little preparation and no plan. When these meetings start each person has a separate agenda. If the purpose is unclear and the participants unprepared, are you going to come to a clear decision?

To avoid wasting time with meetings try the following:

1. Create an agenda giving each item a time allotment – Prioritize the agenda so the most important issues are dealt with first.
2. Send the agenda to each participant so they can come prepared.
3. Focus on getting a solution – scheduling another meeting should not be the solution although it may be a part of completing the plan.
4. Avoid last minute meetings
5. Schedule meetings for the end of the day or week so that all involved can arrange their work flow and jump right into their tasks the next morning.
6. If the issue can be dealt with on the phone or through email don’t plan a meeting.

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